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1. #Search function not working in outlook 2011 for mac sierra how to
2. #Search function not working in outlook 2011 for mac sierra update

First, you must add your drive to the list using the method explained above – the add (+) button or the drag-and-drop method.Īs already explained, this action tells the system to exclude the drive from Spotlight indexing. Here's the technique for re-indexing an entire drive (the same can be done to just re-index individual folders).

#Search function not working in outlook 2011 for mac sierra how to

OK, so you know how to add items to the exclusion list. Alternatively, you can simply drag-and-drop folder and drive icons directly onto the list to exclude them from indexing.ĭrag-and-Dropping a disk or folder into the Spotlight Exclude list is one way to to add items You click the familiar add (+) button at the bottom, then select the file, folder or entire volume/drive when prompted.

You'll notice a little instruction blurb at the top of the Spotlight Privacy panel that succinctly tells you what you need to do to exclude items from being indexed. If you were to access the files on the clone drive, you would stand a pretty good chance of unintended file editing or deletion, version skew and an overall bad day at the computer. This will preclude search results listing files on the clone. A more likely example though, would be this: if you make clone backups of your main drive, you would generally want to exclude the clone from being indexed by Spotlight. You know, everyone's got at least one folder they don't want others to perform searches on. It's very handy because it allows you to easily exclude any folder – or an entire storage volume/drive – from being indexed. Let's pause and take a look at Spotlight's Privacy panel. The Privacy panel in Spotlight Preferences is where you tell Spotlight to exclude folders and drives/volumes from indexing Then, click on the Privacy tab at the top of the panel. You start by accessing Spotlight's Preferences panel, via  > System Preferences > Spotlight. The solution is to rebuild the Spotlight index, and this can be done quite easily. Unless you explicitly exclude the file from being searched, it's clear that Spotlight's index is damaged and needs fixing. You even locate the file manually to verify its existence – and that of the specific text contents. Yet, you notice that Spotlight is unable to find it.

#Search function not working in outlook 2011 for mac sierra update

Spotlight may not be able to read and/or update the index.įor example, you could do a search for some very specific text in a document that you are certain is present on the drive. By doing so, when you later search for a word or expression, Spotlight consults the index and instantly begin returning results to you, listing the files that contain your search query.ĭoing a Spotlight search on my mentor and confessor produces quite a few "hits"Īs with any computer file or database, there could be a number of reasons that some sort of file corruption or other problem will cause Spotlight to malfunction, resulting in it not finding what you ask. Each time you create, edit and save your file, Spotlight is indexing its contents and metadata. Think of it this way: Spotlight keeps track of (it "indexes") every single word within the body of your documents as well as the file names and metadata. The reason that Spotlight works so efficiently – and so fast – is that it creates a special database called the Spotlight Index. When you consider the sheer number of files found on a typical Mac, it's.

Not only can Spotlight find what you're looking for based on searching file names, but also based on the contents of documents and any metadata (information about the data) associated with the files.Įxamples of metadata include date created, file size, tags, Finder comments, camera EXIF data, author and copyright information, and tons more. Why don't we all get on the same page and understand that Spotlight is designed to let us find all kinds of files, pictures, music, apps, folders, and more on our Macs, and find all these at lightning speeds. Let's gain a better understanding of Spotlight and learn how to apply a fix if it ever misbehaves.įirst things first. Finally, on rare occasions, Spotlight may run into trouble and simply stop producing results. There may also be files and folders that you do not want Spotlight to search. Time Machine backups are ignored, as are certain System files. Spotlight also ignores files in the trash, the ones inside zipped archives and disk image (.dmg) files.

For example, it will only find the ones you have permission to view and access. You might discover that there are some files and folders that Spotlight can't – or won't – find at all. In spite of Spotlight's nimble and highly reliable nature, there can be a number of reasons for causing a raise of one or more eyebrows. Our favorite search tool has improved markedly over the past eight years, and it seems to improve with every iteration of OS X. Spotlight – Apple's system-wide search engine – was introduced way back in 2005 when OS X 10.4 Tiger was unleashed.